Distribution & Logistics · Caribbean

How a regional distributor stopped rekeying every supplier invoice by hand.

Invoices arrived by email, fax, and hand. Every one was rekeyed into the accounting system, and month-end was a scramble to match, validate, and post. We replaced the entire manual pipeline with an automated ingestion engine — 20 hours a week returned to the team, and the books stay current every day.

Distribution & Logistics
Document Automation
ERP Integration

20 hrsSaved Weekly

95%Faster Capture

0Manual Entry

2 wksClose Cycle

A distributor drowning in paper invoices and POs

Invoices arrived by email, fax, and hand. Every one was rekeyed into the accounting system by hand, with late-night matching and a constant stream of entry errors.

Month-end close took a full week of scrambling. The finance team was perpetually catching up, matching purchase orders to invoices to delivery notes, and the manual process meant the books were never truly current.

Document ingestion + two-way ERP sync

We built an ingestion pipeline that reads invoices, POs, and delivery notes from any source — email, scan, or PDF — and extracts the structured data automatically.

Line items are validated against live purchase orders. Matches post straight into the ERP; exceptions are flagged for human review. Nothing gets lost, and nothing needs to be retyped.

Because it plugs into the tools the team already uses, there was no new software to learn — just a faster way to do the work they were already doing.

Before / After

MetricBeforeWith Mirus

Capture speedDays — batched manual entryMinutes — real time

Error rate~8% transcription errors<1% — near zero

Weekly hours20+ hours of data entryUnder 2 hours of review

Month-end close7 days of scramblingBooks current every day

ExceptionsFound late, costlyFlagged instantly

How It Happened — 3 Week Timeline

Week 1
Map the flow
We mapped every source of invoices and POs, and documented the validation rules the finance team applied manually.
Week 2
Build the pipeline
We built the ingestion engine and wired it to the ERP API, including exception handling and the review queue.
Week 3
Go live
We cut over with a parallel-run week to validate against manual processing, then switched fully. The close cycle collapsed.

“The month-end close used to take a week of scrambling. Now the books are current every single day. It’s the first time in years I’ve trusted the numbers without double-checking.”

— Finance Manager, Regional Distributor